Sales Coordinator - Content Distribution

Brief DescriptionSummary: The Sales Coordinator will provide essential administrative and operational support to the content distribution sales team. This role involves managing sales-related documentation, coordinating schedules, tracking sales data, and facilitating communication between internal teams and external clients. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication and interpersonal skills. Responsibilities:  

Sales Support:

Prepare and process sales contracts, agreements, and proposals. Generate sales reports, presentations, and other sales-related materials. Maintain accurate and up-to-date sales records in CRM systems (e.g., Salesforce). Assist in the preparation of sales forecasts and budgets. Handle customer inquiries and resolve issues promptly. Coordinate and schedule sales meetings, presentations, and client visits. Prepare and distribute sales correspondence, including emails and letters.

Content Management:

Assist in the management of content libraries and databases. Ensure accurate and timely delivery of content to clients. Track content distribution and performance metrics. Assist in the preparation of content metadata and descriptions.

Client Communication:

Serve as a primary point of contact for clients regarding sales-related inquiries. Build and maintain strong relationships with clients. Provide excellent customer service and support. Communicate effectively with internal teams to ensure client needs are met.

Administrative Tasks:

Manage and organize sales-related documentation. Process expense reports and invoices. Coordinate travel arrangements for sales personnel. Perform general administrative duties as required.

Data Analysis:

Track and analyze sales data to identify trends and opportunities. Generate reports on sales performance, content distribution, and client activity. Provide insights to the sales team to improve sales strategies.

Coordination:

Coordinate with marketing, legal, and operations departments to ensure smooth sales processes. Help to coordinate content delivery schedules.

Qualifications:

Bachelor's degree in business administration, marketing, or a related field (preferred). Proven experience in a sales support or administrative role, preferably in the content distribution or media industry.   Proficiency in CRM systems (e.g., Salesforce) and Microsoft Office Suite (Word, Excel, PowerPoint). Excellent organizational and time management skills. Strong written and verbal communication skills. Ability to work independently and as part of a team.   Detail-oriented and able to manage multiple tasks simultaneously. Understanding of content licensing and distribution is a plus. Strong analytical skills. Preferred SkillsKey Skills:

Sales Administration CRM Management Data Entry and Analysis Client Relationship Management Communication (Written and Verbal) Organization and Time Management Attention to Detail Problem-Solving Content management knowledge.