Office Manager

We are looking for a highly organized and efficient Office Manager to oversee all administrative operations in our company. The Office Manager will play a critical role in ensuring smooth day-to-day office activities, supporting the management team, and maintaining a productive work environment.

Reports to: Director / Senior Management

Key Responsibilities:

1. Administrative Oversight:

• Manage daily office operations, ensuring the office runs efficiently and all administrative tasks are completed on time.
• Coordinate with vendors and service providers for office supplies, maintenance, and other essential services.
• Oversee reception duties, mail handling, and office cleanliness.

2. Human Resource Support:

• Assist with recruitment activities, including organizing interviews, managing employee records, and onboarding new hires.
• Maintain staff attendance records, leave management, and employee engagement activities.

3. Financial Administration:

• Handle office budget, expenses, and petty cash management.
• Liaise with the accounts department for payment approvals, invoicing, and payroll coordination.

4. Documentation and Reporting:

• Maintain and update office records, files, and databases (both physical and digital).
• Prepare and manage company documentation, letters, reports, and presentations.

5. Facilities Management:

• Oversee office equipment, IT infrastructure, and facility management, ensuring they are well-maintained and fully operational.
• Ensure compliance with health and safety regulations within the office.

6. Team Coordination and Support:

• Act as the point of contact between the management and staff for administrative-related queries.
• Coordinate meetings, travel arrangements, and event planning for both internal and external company activities.

7. Process Improvement:

• Identify and implement improvements to office processes and systems to enhance efficiency.
• Develop office policies and procedures to ensure proper business operations.

Experience Required: 5+ years in office management or administrative roles

Key Skills and Qualifications:

• Bachelor’s degree in any discipline, though a Commerce graduate would be preferred.
• Proven experience as an Office Manager, Administrative Manager, or similar role in the software or IT industry.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software tools.
• Knowledge of basic accounting and HR practices is a plus.

What We Offer:

• Competitive salary based on experience.
• Opportunity to work in a fast-paced, growing CBS software company.
• Professional growth and development opportunities.