Project Coordinator

Job Summary: We are seeking an organized and tech-savvy Project Coordinator to support our IT department in delivering key projects. You will assist in planning, coordinating, and executing the company’s projects. This role requires excellent communication skills, a strong understanding of IT processes, and the ability to work with cross-functional teams to ensure timely delivery of all initiatives.

Key Responsibilities:

• Project Planning: Assist in defining project scope, goals, deliverables, and timelines in collaboration with IT project managers and stakeholders.
• Documentation & Tracking: Maintain detailed project documentation, such as project plans, schedules, reports, meeting minutes, and issue logs.
• Scheduling: Coordinate project schedules, task assignments, and resource allocation for software development, system upgrades, or infrastructure projects.
• Communication: Serve as the liaison between developers, IT support, QA, and other departments. Ensure timely communication of project updates, milestones, and any potential roadblocks.
• Resource Management: Work with the project team to ensure that all technical resources (software, hardware, personnel) are available as required for each phase of the project.
• ClientCoordination: Assist in managing relationships with clients, tracking deliverables, and ensuring alignment with project objectives.
• Budgeting: Support in monitoring project budgets, tracking expenses, and processing invoices.
• Risk & Issue Management: Help mitigate potential project risks and issues, escalating when necessary.
• Reporting: Generate status reports for stakeholders, ensuring transparency regarding project progress, deadlines, and any challenges.
• Quality Assurance: Collaborate with QA teams to ensure that project deliverables meet the required quality standards and technical specifications.
• Tool Management: Use project management tools (such as Jira, Confluence, Trello, or MS Project) to manage project tasks, timelines, and updates.

Qualifications:

• Bachelor’s degree in Information Technology, Computer Science, or related field (or equivalent work experience).
• 3+ years of experience in a project coordinator role, preferably in IT field.
• Strong understanding of IT infrastructure, software development life cycle (SDLC), or system integrations.
• Experience with project management methodologies (Agile, Scrum, or Waterfall).
• Proficiency in project management tools (e.g., Jira, Trello, Asana, MS Project).
• Excellent communication and interpersonal skills for cross-team collaboration.
• Solid organizational skills with attention to detail and multi-tasking capabilities.
• Familiarity with cloud platforms (AWS, Azure) and IT operations is a plus.

Skills:

• Technical Understanding: Ability to comprehend technical details and coordinate effectively between IT teams and business stakeholders.
• Communication: Clear and concise verbal and written communication skills.
• Time Management: Ability to prioritize tasks, manage time effectively, and meet deadlines.
• Problem-Solving: Proactively identify potential problems and create solutions.
• Attention to Detail: Accuracy in project tracking, reporting, and documentation.
• Adaptability: Comfortable working in a fast-paced, ever-changing IT environment.