Finance Executive

Brief DescriptionPosition Overview: The Finance Executive will play a key role in overseeing end-to-end financial operations within the insurance business, ensuring accuracy, compliance, and efficiency in all reporting activities. This role demands a high degree of financial acumen, attention to detail, and proficiency in managing diverse finance functions such as reconciliation, auditing, renewals, collections, and reporting. The position also requires excellent communication skills for stakeholder coordination and email management across various finance processes. Key Responsibilities:

1. Financial Operations & Accounting

Record and document financial transactions by entering accurate account information. Verify and process invoices; update them in the Invoice Administration and Xero systems. Handle Bank Reconciliation, Refund Processes, and Payment Prioritization. Manage direct debit setups, payment links, subscription setups, and payment schedules. Generate remittances and ensure timely settlement of payables and receivables. Maintain database backups and ensure data integrity for finance records.

2. Auditing & Compliance

Conduct Renewals Audit, Recovery, and New Sales Validation & Auditing. Support internal and external audit requirements with accurate data and reports. Maintain financial security and ensure adherence to internal controls and company policies. Ensure compliance with company procedures and assist in risk management processes.

3. Reporting & Analysis

Prepare monthly New Sales Trend Analysis Reports and Invoice Trend Reports. Generate Upcoming Collections and Overdue Payments Reports on a weekly basis. Produce Monthly Invoice Reports and maintain an accurate Invoice Dashboard. Conduct data gathering and prepare high-level ad-hoc reports for audits and management decisions.

4. Communication & Coordination

Manage finance-related email correspondence and ensure timely replies to internal/external queries. Respond to chaser calls and follow up on pending payments or queries. Manage finance ticket systems and ensure timely closure of finance-related requests. Coordinate with engineers for statement verification and vendor reconciliation.

5. Administrative & Process Support

Administer Xero accounting system updates and support daily financial administration tasks. Support in-house invoice operations and ensure adherence to checklist procedures. Assist in database administration and ensure regular data updates and backups. Participate in continuous process improvement and automation initiatives. Perform other ad-hoc financial and administrative tasks as assigned by management. Preferred SkillsRequired Skills & Competencies:

Strong understanding of accounting principles, financial controls, and reconciliation processes. Proficiency in XERO and ERP Platforms or other accounting software. Advanced MS Excel skills (pivot tables, data analysis, trend reporting). Excellent analytical and problem-solving abilities. Strong organizational and multitasking skills with attention to detail. Effective written and verbal communication skills. Ability to work independently and as part of a team under tight deadlines.

Key Attributes:

Integrity and confidentiality in handling financial data. Proactive, detail-oriented, and process-driven. Adaptability in a dynamic business environment. Commitment to continuous improvement and operational excellence.